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Student Email Accounts

Student Email Accounts

Consortial IT Services (CITS) will create an email account for you hosted on Google Apps for Education if your school is participating in this program.  Common M.A. students will be given an account by the member school they have affiliated with.  Currently all schools except CDSP, JST and SFTS are providing email accounts using this mechanism.  If you are a student at one of those schools please contact your school if you have any questions concerning what they provide.  

The Google system provides not only email, but additional services such as calendaring, chat and word processing applications.  The account will be set up before you register and you will receive notice concerning how to log in and set it up at the email address you gave us when applying for admission.  Your email address will be based on your first initial, last name, occasionally combined with a number in cases where there is a conflict with an existing address.

This account is your official school email address and as such will be used by your school to contact you directly, as well as for important general announcements.  You must check this account regularly, or, if you prefer, set the account up to forward all incoming email to another email address that is checked often.  Please note that you must log in to the account directly at least once a year to insure that it is not suspend for lack of activity (this applies even if email is forwarded automatically to another account).

Once you complete your program you are welcome to continue using this service as long as you wish.  The only requirement to do so is that you log in at least yearly.

Below you will find answers to some common questions on accessing your account.  For further information please consult the extensive online help provided by Google.

How do I access my account?

Simply point your favorite web browser to the usual gmail login page (if you are logged in to your personal gmail.com address, please log out first):

https://mail.google.com

Enter your new email address as the login name and the password you were assigned.  Generally, your username will be you first initial and last name, unless that was already in use, in which case a number will be appended after the first initial/last name.  In other words, if you are John Smith, your user name would be jsmith unless Jane Smith preceded you in the system.  If that is the case your address might be jsmith2, etc. 

On first logging in you will be asked to change your password and accept the Google Terms of Service.  Once you have completed setup, you will presented with your inbox.  If you are a gmail user, the inbox will be familiar to you.  Navigation help is provided online should you need any assistance in using the system.  

If you use a personal gmail account and would like further information concerning how to manage your multiple account logins, please see this link:

https://support.google.com/a/answer/4421331


How do I forward my email to another account?

1. Log in to your mailbox and click the “settings” link at the top right of the window, next to your ses email address. 

2. Click the Forwarding and POP/IMAP tab at the top of the Settings page.

3.  Enter the address you wish to forward to in the appropriate box, as above.  Below that box you will notice a drop down menu with 3 choices.  By default, your email will be forwarded and a copy kept in your ses account inbox.  You may also choose to automatically have the email archived or deleted.   Once you have chosen your settings click the “Save Changes” button at the bottom of the screen.  You may wish to send a test email from another account to your ses account to make sure everything is working as you expect.  Please note that if you keep a copy of each mail it will stay there until you delete it from within your ses account.  In other words, there is NO synchronization between the account you are forwarding to and the ses account.

Can I download email from this account to my computer?

It is possible to download your email to a desktop email program such as Outlook or Thunderbird if you wish to use to do so.  To accomplish this, follow the instructions above to access the “settings” screen.  Below the section about email forwarding you will see two additional choices, “POP Download” and “IMAP Access.”  It is strongly advised that you use IMAP in most cases, as this automatically synchronizes your online and desktop client mailbox, so you can access your mail anywhere with an internet connection and a browser.  For further information, click on the “Learn more” link under the name of each protocol (ie POP or IMAP) in the settings window.
Detailed setup instructions for either of these options is available for many popular email clients by clicking on the “configuration instructions” link in the window for each method. 

Due to limited resources, comprehensive technical support for this project is not possible.